ManufacturingIntegration

Real Case: Automated Quoting for a Custom Door Manufacturer (€2,500 Pilot)

Buyer profile

General management or the commercial lead at a mid-size manufacturer of made-to-order product (doors, furniture, parts built to order) running on a consolidated ERP — in this case Velneo — where generating quotes for each order is still a manual task that falls on one or two people with deep knowledge of the catalog and pricing rules.

The problem

This is a real, anonymized case from our pipeline: a Spanish manufacturer of custom-made doors, mid-size, running its operation on Velneo as its ERP. Every customer order requires a quote that combines specific measurements, materials, finishes, and pricing rules that vary by model — a process currently done by hand by one person, cross-referencing the order against price tables and product configuration inside the ERP. The more orders come in, the more this task becomes the bottleneck between customer interest and the commercial proposal: every day a quote takes to go out is a day the customer could be comparing with another supplier. This bottleneck isn't only internal: in a sector where several manufacturers compete for the same order, commercial response speed is itself a competitive advantage, and a quote that takes days to go out can cost the order even when the final product would be competitively priced.

What the agent does

The pilot automates quote generation from an Excel/CSV export of the ERP, not a direct integration against the Velneo API. That decision wasn't a matter of convenience: the ERP's API depends on the availability and terms of the partner that implements it, so the realistic entry point the company can control, without depending on a third party, is the export the team already knows how to generate. The agent takes that export, applies the order's pricing rules (measurements, materials, finishes), and generates the structured quote, leaving final validation in the commercial team's hands before it goes to the customer.

Expected value

The pilot ran for €2,500 — a deliberately scoped figure so the company could validate the approach without committing a large budget to a promise. The most revealing data point in this case isn't an hours-saved figure — it's the speed of the entire commercial cycle: from first contact to signing the pilot took 38 days. That speed is direct evidence that when the pain is concrete (manual quotes slowing down order closing) and the entry point is realistic (an export the company already controls, not an integration dependent on a third party), the friction to decide drops sharply: there was no long negotiation over scope or extended discussion about architecture, because the pilot was designed to answer exactly the bottleneck the company already knew it had.

Pilot scope

Exact scope: automate order quote generation from the Velneo ERP's Excel/CSV export, applying the company's existing pricing rules (measurements, materials, finishes), and delivering a structured quote for the commercial team to review and send. It did not include direct integration against the ERP API — precisely because that API depends on the partner and wasn't a controllable entry point within the pilot's timeline. The €2,500 price reflected that scoped boundary: enough to demonstrate the complete flow on the manufacturer's real data, without building integration infrastructure the pilot didn't need in order to prove the value.

If your company manufactures made-to-order product on an ERP where generating quotes is still a manual task, we can replicate this same diagnostic with your data — starting, as in this case, with the export you already have available. Complete the diagnostic form and we will respond within 48 hours.

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